Price quote It is not always a simple process. But we know that in the competitive world of business, efficiency in purchasing management is a crucial differentiator for the success of any company. Within this context, the quotation journey stands out as a key element in ensuring that organizations obtain the best products at the most advantageous prices.
With this in mind, ERP Senior X provides a new price quote journey, which speeds up and brings information and control for the purchasing processin addition to providing more savings for your business.
But, after all, what is a price quote journey?
A price quote journey refers to the process by which a company requests and receives quotes from suppliers for certain products or services that need to be purchased.
This journey usually involves several steps, from identifying the purchasing need to selecting the supplier and finalizing the transaction.
At the end of the process, it is possible to select those suppliers that offer the best proposal, generating savings and assertiveness in negotiations.
Simplified quoting process in senior X ERP
The quote journey with Senior X ERP is designed to simplify the purchasing process, from defining purchasing needs to order generation. Within this functionality, you are guided through 5 steps to carry out price quotes efficiently and accurately.
The process is intuitive, starting with filling in the general data, followed by adding the items to be quoted, including suppliers, collecting prices and, finally, analyzing the proposals to close the quote. Each step is carefully planned to ensure a fluid experience and make it easier to carry out your purchasing tasks.
Stages of the quotation journey in Ssenior X ERP
Want to find out how this journey works? So see below how simple it is to generate a price quote in ERP Senior X, and the details of each of the 5 steps in this process:
1- Start of price quotation: General information
The journey begins by filling in the basic information about the company linked to the quote in question. At this initial stage, you can even establish a deadline for price collection, allowing the system to suggest the end of the collection stage and move on to analyzing the proposals.
2 – Definition of items to be quoted
In this step, you define the products that your company wants to purchase, providing details about the items, quantities and deadlines so that suppliers can prepare their proposals.
3 – Choosing price quote suppliers
At this point in the quote, you list the suppliers who will participate in the price collection process. To make this process even more agile, Senior X ERP automatically loads the supplier’s registration data.
Additionally, we offer the option to personalize your quote by entering a specific contact. For example, if your company has representatives designated for each type of product, you can register the contact details of the person responsible for this quote. This approach makes the process more efficient and organized, ensuring direct and accurate communication.
4 – Collection of prices from selected suppliers
After receiving proposals from suppliers, it is time to analyze and select the best options. Initially, the system allows you to record the supplier’s general data, such as payment terms, shipping cost, delivery time and discounts offered on the total transaction, among other important details.
Additionally, our process makes it possible to go into specific quote details, providing accurate information about the items traded. This step is designed to help you accurately record the negotiation scenario with the supplier.
For example, if your company has a good relationship with a supplier and they offer an exclusive promotion for the item being quoted, you can indicate a specific discount for that product.
Likewise, if the supplier proposes a discount on an item, but with a lower brand, you can specify the brand of the product to use as a parameter during negotiation.
In cases where the supplier does not have the product quoted, it is possible to indicate this situation, together with the corresponding reason.
And to facilitate identification of the quoted product, it is possible to provide the code used by the supplier for that specific item. This practice is especially useful when the supplier has multiple types of the same item, making the description more precise and facilitating comparison between proposals.
5 – Analysis of price quotation proposals
At this stage, we initially present a comparative table that makes it easier to visualize the quote’s progress. This table relates item information to suppliers, demonstrating the status of each process.
If a supplier has not yet provided the proposed prices and conditions, you can view this situation at this stage and decide whether you want to continue the quote in this way or wait for a response.
Then, when starting the actual quote, our system automatically highlights the best proposal based on unit cost calculations. This calculation considers not only the gross value of the product, but also its additions, discounts, shipping costs and other charges associated with each item.
And of course, we know that there are other criteria besides the lowest price that can influence the choice of a supplier. Therefore, all information used to calculate the unit value is available for viewing in this same step.
You can access full details about the costs and discounts for each item from each supplier, as well as delivery times, payment terms and other relevant information to make an informed decision.
If you choose a proposal different from that suggested by ERP Senior X, that’s fine. You can proceed with the quote as normal. To ensure compliance throughout the process, our system allows you to record the reason for the choice and displays the criteria used to select the supplier: whether it was based on the best offer or by user choice.
And that’s it, the journey is complete! After closing the quote, our system automatically generates the purchase order.
Consultation of purchase orders and price quote occurrences
After closing the quote, it is possible to consult the purchase orders generated from it, ensuring the continuity of the process. Furthermore, the system records occurrences of the main actions carried out during the quotation process, allowing subsequent analysis and the identification of possible improvements.
Next steps for the senior X ERP pricing journey
And our journey doesn’t stop here! At ERP Senior X, we are always attentive to new possibilities and work to make our system increasingly complete.
Then see the new features planned for the price quote process:
- Supplier Cancellation: This function will allow suppliers to be canceled during the quotation process, providing greater agility and flexibility.
- Integration with a supplier portal: We will integrate the system with the Cotei tool, eliminating the need to manually fill in the values of the quote items. Suppliers themselves will carry out this step of the process, increasing efficiency and reducing errors.
- Sending emails to suppliers: An action will be implemented to send emails to suppliers during the quotation process, simplifying communication and saving time.
- Suggestion of the best suppliers: Using a machine learning algorithm, the system will identify and suggest the best suppliers at the time of quotation, facilitating the choice and ensuring better negotiations.
- Unit conversion: We will add a function so that it is possible to convert measurement units during the quote, allowing for a more accurate comparison between items.
- Approval process: We are preparing to integrate an approval process into the quote journey, ensuring compliance and quality control at each stage.
- Automatic tax calculation: We will implement automatic tax calculation during the quote process, providing a clearer and more accurate view of the costs involved.
How does Senior provide the price quote journey?
The price quote journey is available to users of our Senior X ERP solution. In addition to access to all the functions mentioned in this article, you also have complete documentation that demonstrates step by step how to take advantage of every detail of everything this functionality offers.
Want to know even more about the new price quote journey in Senior X ERP? Then access this product talk and watch two of our experts demonstrate this functionality, highlighting key pricing features and answering common user questions.
